Document lifecycle

A document has exactly one status at any moment. Knowing which one explains what you can do with it and what the platform is waiting for.

The states

The underlying status set is Draft, InPreparation, Waiting, Completed, Canceled, Expired, Rejected, Error.

Shown as	What it means
Draft	You are still building it. Nobody has been notified.
Processing	The platform is sealing the document before sending it. Brief and automatic.
Waiting	Sent. One or more signers have not signed yet.
Completed	Every signer has signed. The final PDF is available.
Rejected	A signer declined. The document stops here.
Canceled	You cancelled it before it completed.
Expired	The expiry date passed before everyone signed.
Error	Something failed during processing.

How a document moves

Rascunho ──► Processing ──► Waiting ──► Concluído
                    │                      │
                    │                      ├──► Recusado    (a signer declines)
                    ▼                      ├──► Cancelado   (you cancel it)
                  Erro                     ├──► Expirado    (expiry date passes)
                                           └──► Erro

Only Draft is fully under your control. Once you send a document it enters Processing briefly, then Waiting, and from there the outcome depends on the signers and the clock.

What you can do in each state

State	Can edit	Can cancel	Can download
Draft	Yes	—	Draft only
Waiting	No	Yes	Yes, unsigned
Completed	No	No	Yes, signed
Rejected / Canceled / Expired	No	No	Yes

Filters you will see in the list

The document list filters by some labels that are not statuses but views onto them — All, Needs to sign, In progress, Signed, Copy, Deleted.

Needs to sign is the useful one day to day: it shows documents waiting on you specifically, rather than every document that is merely unfinished.